How to Organize, Plan and Prepare for an Office Move

How to Organize, Plan and Prepare for an Office Move

1) How do we get started?

Moving a business is a collaborative effort and requires decision making at every level of your company. Start by organizing a move team of leaders who have access to all information about your firm’s operational, budgetary, and logistical goals. This committee along with management will determine the decisions, approval process, and communication methods for your move.

2) Who will manage our move?

Selecting a move manager from within the organization to be the key contact for the move will streamline and organize the many action items to come. This individual is needed to be the conduit for information needed by the associated vendors. Even if you decide outside help is needed for a move manager you will need this company contact. Additionally the use of move coordinators or department representatives to assist in gathering data is utilized on larger moves. This collaborative approach unites the team and will provide best results moving forward.

3) When do we contact a professional moving company?

Contacting a leading industry professional that specializes in the business of moving companies on a daily basis offer valuable information and should be interviewed as soon as you know you are considering relocation. Recognizing the challenges and budgeting for the event is a key element in deciding to relocate your firm.

4) Do we need outside help?

Leading asset-based moving companies offer a consultive approach to most moving scenarios at a fraction of the cost of other alternatives. As says C.E.O. of State To State Moving Company they employ full time consultants who move companies on a daily basis and have a broader experience level as a result. Move coordination services are also offered by commercial real estate companies, design teams, construction firms, furniture vendors and move consultants who typically have a fee based structure.

5) What information do we need to obtain a quote?

Service providers can provide a budgetary quote and will need the following information:

  • Basic scope of work and services needed
  • A detailed inventory of what is moving
  • Scheduling constraints and opportunities
  • Existing and new building insurance requirements and moving policies

6) How do we develop a move schedule that will allow our business to minimize downtime?

Moving a company has many action items that must be performed sequentially and some that can be performed simultaneously.Organizing these items into a schedule with the duration of each item will provide a streamlined and timely process that will meet your teams approval before the move occurs. We offer a consultive approach along with scheduling tools to make this job easier.

Moving is the last physical step in relocating a business but one of the most common mistakes a company makes is by waiting to consult with a professional mover first. There are many important advantages to contacting commercial movers in the process rather than at the end. Armstrong provides:

  • Knowledge of available consulting services and assistance
  • Organizational and scheduling tools and tips
  • Identification of Key Performance Indicators
  • Process mapping and measurement
  • Value optimization
  • Understanding of complementary services
  • Alternative pricing and direct buy approaches
  • Industry trends, implications and recommendations

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